Uploading a File to OneDrive and Sharing in a Course

Using OneDrive is an alternative solution for sharing course resources such as documents, PowerPoints, images, etc. This allows you to; share important resources in your course without cutting into your course size limit, gives you flexibility with editing documents without uploading or relinking the document, and you can even share folders.

OneDrive can also be used for storing and backing up files of courses exported from Blackboard.

Login to OneDrive with your COD username and password. If you are not immediately brought to OneDrive, click on the OneDrive icon in the menu on the top left, the menu is a square icon. 

To upload documents to OneDrive:

1. On the main page or in a folder, select the Upload button on the top of the screen. You can either choose File or Folder and in this example we will be selecting File.
   
2. Select the file or files you would like to upload. You can select more than one file by using the shift or control button. Once you have the file(s) selected, you can click open.
3. Your files will display and you will be notified when they are fully uploaded.

To share files or folders:

1. Select the document or folder you would like to share, and select the Share button on the top of the screen. You will get a pop up with different share options.
   Click on Settings icon to edit the Link Settings. Different file types may have limited Link Setting options. 
   
2. Link Settings explanation:
   • Who would you like this link to work for?
     • This allows you to choose who has access to the link if it gets shared outside of the intended group.
   • Allow editing 
     • By default, it is set to Can Edit but clicking this allows you to make the document Read Only 
   • Open in review mode only
     • Allows people to leave comments on the document and suggest changes.
   • Expiration date
     • College of DuPage has an expiration date limit of 180 days on all documents shared through the College of DuPage OneDrive/SharePoint. You can change this expiration date to any other date within those 180 days.
     • If your document shows that it is expired after the 180 days, all you need to do is follow the share instructions again, to refresh the link and expiration date, you will not have to edit the link.
   • Set Password
     • This allows you to create extra security on a document by adding a password
   • Block Download
     • By default, users can download a file but this allows you to disable this feature. Keep in mind, some students may need to download documents for accessibility reasons.
       
3. When you have your Link Settings set (you can always update these later without changing the link), you can click Apply
4. You can copy the link by clicking the Copy Link button and use this to hyperlink in your course.
   

Hyperlinking a document (Recommended)
Linking a document this way will allow any changes made to the document in Office 365 to be reflected immediately. 

1. Click on the Link icon in the content editor
   
2. Paste the URL where it says URL.
3. You can enter in the name of the link under Text to Display.
4. Under Open Link in..., change this to New Window.
   
5. Click submit and your link is created.

Importing a Document from the cloud 

Linking a document this way will insert a copy of the document, this is not a space saving option and any changes made in Office 365 will not be reflected.

1. Navigate to the course where you would like to share this document.
2. In the area you would like to share it, click Build Content > Item
3. In the Content Editor, select the (+) plus symbol on the bottom row.
   
   
4. From the options in the pop up, you will select Import from Cloud Service
   
   
5. You will then select One Drive from the cloud services presented. If this is your first time, you will have to allow Blackboard to connect to your OneDrive, if you are not already logged in to OneDrive, you may have to log in.
6. Once you have given Blackboard permission, you will see your files and folders from your OneDrive. To open a folder, simply click on it, or you can link the entire folder by selecting the box next to the folder name. This will be the same with files. To select it, check the box next to the file name. Click Select.
   
   
7. You can choose to add more, or remove any that you do not wish to include. When you are ready, click Import.
   
   
   
8. Your document is now linked.